Computing Applications

Password Policies Are Getting Out of Control

Carnegie Mellon Associate Professor Jason Hong

 Something I learned a long time ago is that one person’s inefficiency is someone else’s bottom line. This simple observation explains a lot of the big problems we’re facing worldwide. Rather than getting into a discussion of those thorny political topics, however, I want to use this observation as a starting point for discussing something that plagues us all: password policies.

In fact, I think I have found the most difficult password policy in existence today. It was a US government web site, of course. Here were the password policies the site had in place:
  • Password Rules: Minimum 8 characters
  • Must contain at least 1 capital letter
  • Must contain at least 1 lower case letter
  • Must contain at least 1 number
  • Must contain at least 1 special character
  • Cannot contain consecutive characters (abc or cba)
  • Cannot contain repeating characters (aa, bb, etc)
  • Cannot contain the same character more than twice
  • Entered password must be different from last 10 passwords used
  • Cannot be changed within 24 hours
It actually took me about a dozen tries to create a password that covered all of the critera, plus was something I had a chance of remembering. Here are examples of passwords that failed:
  • My_P@$$w0rd   (failed because of repeating characters)
  • !USg0v8   (failed because too short)
  • $tuPidP@55   (failed because repeating characters)
  • 77pasS@77   (failed because same character more than twice)
I even tried a few randomly generated passwords, guaranteed to be strong passwords, which also failed some of the required criteria.
Of course, this password expires after 60 days (on a site that I only need to use every 90 days, no less). And when it did expire, it only took me an extra 15 minutes to figure out who to call to reset the password, plus a 13 minute hold, before my password was finally reset. 
Makes one wonder how much real security is actually being offered with such measures, especially given the costs of staffing a help desk and the wasted time to end-users of having to get their passwords reset.
Why do web sites have such stringent password policies? 
It all comes back to the opening statement: your inefficiency is someone else’s bottom line. In a lot of organizations, there is an individual whose role is to keep computing systems secure. They are the people who get yelled at when things go wrong and whose job is on the line. In extreme cases, it becomes fully rational behavior to keep increasing security, no matter what the cost is for end-users, regardless of whether it is effective or not in practice. (Replace the words "computing systems" with "air travel" and we have a decent explanation for the challenges that TSA faces.)
In fact, a 2010 paper by Dinei Florencio and Cormac Herley, two researchers at Microsoft Research, presented an analysis of password policies of 75 different web sites. They found that, almost counterintuitively, "[s]ome of the largest, highest value and most attacked sites on the Internet such as Paypal, Amazon and Fidelity Investments allow relatively weak passwords," primarily because these web sites earn revenue by having people login.
In contrast, it was government and university sites that tended to have stricter (and less usable) policies. They explained these results by arguing that "[t]he reason lies not in greater security requirements, but in greater insulation from the consequences of poor 
usability. Most organizations have security professionals who demand stronger policies, but only some have usability imperatives strong enough to push back. When the voices that advocate for usability are absent or weak, security measures become needlessly 
Unfortunately, there aren’t a lot of ways forward here. Passwords are cheap and pervasive, and aren’t going away anytime soon. Forcing all members of Congress and all Generals to personally experience the joy of using these web sites themselves also isn’t realistic, even if highly desirable. 
In the long-term, we need more ways of getting the incentives of all stakeholders better aligned. Putting helpdesk costs and information security costs under the same budget and under the same person is a good start, as it would force people to think more about the relative costs and benefits of a security policy. Having customer satisfaction be part of the performance metrics for information security folks would also help. 
In the meanwhile, until usability thinking and holistic thinking become more pervasive in computer security, the rest of us will just have to keep suffering the pains of stricter password policies.

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